1. “Can you show us what the stand will look like before production starts?”

Yes. Always. A professional exhibition company should never ask you to approve blindly.

Before exhibit fabrication begins, you should receive:

• Detailed 3D renders
• Technical drawings
• Clear material and lighting specifications

This allows you to visualise exactly what your stand will look like and make informed decisions early. Booth builders and stand designers who plan everything upfront reduce risk, misunderstandings, and last-minute changes during production.

At Iventions, every detail is intentional because precision starts long before production.

2. “Will this stand work for different trade shows?”

It should. Your exhibition presence should evolve without losing its identity.

An experienced exhibition design & build partner will propose modular stand design solutions that:

• Adapt to different floor plans and formats
• Scale up or down depending on the show
• Maintain brand consistency across events

This approach allows expo booth design to remain bespoke while still being flexible, efficient, and reusable. Flexibility doesn’t mean generic. It means designed to last.

 

3. “How early do we really need to start?”

Timing is critical in exhibitions.

Ideally, you should start working with booth builders four to six months before the fair. That timeline allows exhibition builders to properly manage:

• Design development
• Venue approvals
• Exhibit fabrication
• Logistics and installation

That said, a strong exhibition company should also be able to adapt to tighter schedules when needed, without compromising quality.

 

4. “What’s actually included in the cost?”

A reliable exhibition company provides clear, all-inclusive estimates.

Your cost estimate should clearly outline:

• Design and stand design services
• Exhibit fabrication and production
• Transport, installation, and dismantling
• Optional services such as permits or local coordination

Many exhibition design & build partners offer design proposals free of charge, allowing you to evaluate ideas and budgets before committing.

At Iventions there are not vague lines. No hidden extras.

 

5. “Do you manage everything on-site?”

On-site execution is not something you should have to worry about.

A professional exhibition company should manage:

• Logistics and scheduling
• Installation and dismantling
• Daily coordination with venue teams and suppliers

This allows you to focus on your audience and objectives, while booth builders and project managers handle the setup from start to finish.

 

6. “Will someone from your team actually be there?”

Always. You should never be left alone during critical phases.

A reliable exhibition company will have project managers on-site to:

• Supervise installation and dismantling
• Coordinate all teams
• Ensure safety, quality, and timing

This level of presence ensures everything runs smoothly and according to plan.

7. “Do you work internationally?”

If your exhibitions cross borders, your exhibition builders should too.

Strong exhibition companies work with trusted local booth builders and suppliers across different countries, while keeping overall supervision in-house. This guarantees:

• Compliance with local regulations
• Consistent quality standards
• A unified approach to exhibit fabrication and expo booth design

Find out how we balance global coordination and local execution at Iventions here.

 

8. “Can the stand be reused in the future?”

An exhibition stand should be an investment, not a one-off expense.

Look for exhibition companies that design:

• Modular stand design systems
• Structures that can be reconfigured or updated
• Solutions that reduce waste and long-term costs

This ensures consistency across events while maximising ROI.

 

Finally, why the right exhibition company makes the difference?

The right exhibition company combines stand designers, booth builders, and exhibit fabrication experts under one vision. They don’t just build stands, they protect your brand, your budget, and your peace of mind.

Choosing the right exhibition design & build partner means gaining a team that anticipates challenges, adapts to constraints, and delivers with confidence.

 

Planning your next exhibition?

If you’re looking for an exhibition company that offers clarity, flexibility, and full-service support, from concept to dismantling, our team is ready to help.

👉 Get in touch to start planning your next exhibition stand.